Attendance & Student Whereabouts
From the field. Attendance is what your funding rests on, and it happens at the busiest moments of the day: doors opening before school and pickup after. Check-in and check-out should take seconds, not minutes with a clipboard. And between drop-off and pickup, staff need to know where every student is, who they’re with, and who is authorized to take them home.
Attendly Checkout recorded.
Ana Patel's PIN · 5:52 PM
The pain
Every minute of attendance has to hold up later, and every student has to be accounted for now.
Before-school and after-school programs report attendance for funding. When check-in lives on paper sign-in sheets, staff re-enter it after everyone goes home, and the mistakes show up at the reporting deadline. Meanwhile, during the program day, there’s no quick way to see who’s on site, which room or activity they’re in, or whether the adult at pickup is authorized to take them.
How it works
Check in, check out, and know where every student is in between.
Maya Patel
Student ID ****4821
- Site
- Riverview Elementary
- Grade
- 4
- Walker authorization
- No
- Pickup contacts (from SIS)
- Priya Patel, Ana Patel
Current session: After-School Explorers · Room 12 · Checked in 2:45 PM
Maya Patel
Current session: After-School Explorers · Room 12 · Checked in 2:45 PM
- 01
Parents sign in with a PIN
For before-school programs, parents check their child in at a kiosk using their own unique PIN, with no staff bottleneck at the door.
- 02
Staff check students in fast
Staff check students in one at a time or in bulk as they arrive, so a full group is recorded in seconds.
- 03
Follow students between programs
When students move from one program to the next during the afternoon, automated flows check them out of one and into the next, so attendance is recorded accurately in each program.
- 04
See where every student is
Staff and site leads see which program each student is in, and who’s still on site.
- 05
Release at checkout
Parents sign their child out with their PIN, and Attendly records who picked each student up and when.
- 06
Correct at the door
Authorized staff fix a mistake where it happened, instead of after everyone goes home.
- 07
Report for funding
Attendance from every program flows into ASES and ELO-P reporting.
Behind the build
Why attendance should be recorded once.
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The usual way: Paper sign-in sheets re-entered after everyone goes home.
How Attendly does it: Attendance is recorded at the door, as it happens.
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The usual way: Parents wait in line for staff to sign their child in before school.
How Attendly does it: Parents check their child in with their own PIN, no staff needed.
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The usual way: After-school check-in happens one student at a time.
How Attendly does it: Staff check in a whole group at once with bulk check-in.
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The usual way: Students moving between programs are tracked on separate lists, or not at all.
How Attendly does it: Automated flows check students out of one program and into the next, recording attendance in each.
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The usual way: No one knows where a student is without walking the site.
How Attendly does it: Staff see which program each student is in.
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The usual way: Pickup recorded on a clipboard, if at all.
How Attendly does it: Every checkout records who picked the student up and when, and early pickups capture an Early Release code, so the reason is on record.
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The usual way: Mistakes surface at the reporting deadline.
How Attendly does it: Authorized staff correct them at the door, where they happened.
Designed with our partners
Attendance tracking runs every day in before-school and after-school programs across California, shaped by the site staff, program leaders, and families who use it at the door, between programs, and at pickup.
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Email yourself a link to Attendance & Student Whereabouts, to read later or bring to your district.